K7-Group consists of three value-creating companies serving the industry: Kjærgaard A/S, SR Pack A/S, and Møn Maskinbyg. The 270 employees contribute to creating innovative solutions for the industry through 24/7 service, innovation, electrical installations, energy optimization, IT solutions, construction, automation, robotics, and vision. Since transitioning from XAL, K7-Group has been using Uniconta and Batchflow.
With 150-180 purchase invoices per day in just one of K7 Group’s three companies, CIO/CTO Lars Peter Ladbye-Hansen knows the value of optimization.
“When we release a purchase invoice, it also updates the purchase and post it in Uniconta – this is an optimization that saves multiple processes.”
The conversion from XAL to Uniconta has helped improve several internal processes, and the choice - for document handling from purchase order to supplier invoice - fell on Batchflow from Futurelink Solutions.
Lars Peter states, “Batchflow requires significantly fewer clicks, and the project number drives our purchasing.” There is a strong focus on the process, which generates purchases that need to be approved by the project manager, and preferably as automated as possible. The validation and approval based on project number provide internal security for purchases and subsequent invoicing. Employees praise the web version’s user interface, and the “vacation” function, along with the alternative approver feature, ensures no bottlenecks in the approval process.
Therefore, it is of great importance that Batchflow completes the task and purchase in Batchflow and then shares it with Uniconta.
The wide functionality of Batchflow adds value to the other companies within K7, as several use the same solution, allowing employees to work across companies. For example, one company has many purchases made by employees and approved by project managers, while another has a central purchasing function that handles the purchases.
Lars Peter experiences the collaboration with support and consultants at Futurelink as open, receptive to ideas, and they always ensure feedback.
In terms of advice for other customers, Lars Peter recommends:
